How To Reduce Overwhelm By Outsourcing-truffe

When youre running your own business from home, its easy to be.e overwhelmed by the magnitude of things that have to be done. You can muddle along for a while, but eventually it will get the better of you and the time will .e when you realise, maybe its time to outsource . But how do you go about it, where do you start? I had heard about the various methods of outsourcing for many years before I actually put it into practice. I had explored the possible avenues but really wasnt keen on handing over any aspect of my day to day business activities to anyone, especially a .plete stranger. Being the control freak that I am I offcourse didnt think anyone could do a better job than I. But, a situation occurred this year that left me with no choice. On one of my food websites, a site with over 3000 pages of content of which 2000 have images, the sponsoring website who allowed me to use their images in exchange for advertising and promotion, had a change of heart and said that if I didnt pay a licensing fee for the 2000+ images on the site Id have to replace them and they gave me three months to do it. At the same time, I was also working on relaunching the site under a new brand name and new focus and also working with two clients to launch their websites. Overall, I was already working 16 hour days seven days a week. Unless I didnt sleep, there was absolutely no way I could source, resize and optimise over 2000 images in three months and replace the ones on the site with them, I needed help. Although I knew of some outsourcing websites, I did some asking around with colleagues and friends as to which ones theyd heard of or used. With the results of my research, I chose a site and posted my first job. Within minutes I had applications for the position, and after sifting through I actually found not one, but 4 people whose skills I could see I could use straight away, so I decided to give them all a trial task to see how they performed. Being the control freak that I am and having the almost ridiculous expectations I have of others based on my own work ethic, I knew I had to go about this in a way that wouldnt scare the bejesus out of my possible new contractors, so I employed my teaching ethos instead and this is how I briefed and have continued to brief my now incredibly loyal, trustworthy and efficient team of outsourced contractors. I broke all the work I had to get done into individual tasks that once put together was a job spec in itself. For each task I created a basic written guideline but then also recorded a screen capture video showing my contractor EXACTLY how and what I wanted them to do. I also recorded and uploaded the video in actual recording dimensions (I didnt resize it for the web or use zoom and pan key frames). The reason I did this was twofold Its much easier for the viewers to see exactly what youre doing so therefore no room for misunderstanding and mistakes and, Theres virtually no editing required of the video. Because youve selected to produce the video in recording dimensions, there are no automatic key frames added and its just a matter of clicking produce and saving the file. This saved me enormous amounts of time and I could literally record and produce an instruction video in a matter of minutes. I then uploaded the video to my website and sent the written instructions along with the video link to the contractor. They would then review the video and do just one hour of work and send me back what theyd done. I would review and make sure they understood my brief and visual instructions, then give them the go ahead to continue the task. Once theyd mastered that part of the project, I do the same for the next piece of it. The number of tasks I outlined would depend on the .plexity of the projects I needed doing. But regardless of that, all my contractors have delivered outstanding accurate work in record time and I estimate in the 10 weeks or so I have been using them, they have done what I couldnt have achieved in six months. Since I started using contractors however I have also refined my job posting method, based on some advice from a mastermind colleague and it has proven very successful. When I post a job, I make it extremely detailed, outlining exactly what tasks will be required, what skills the applicant will need to have and because all the work I get outsourced is .puter and internet based, what software they would need to have to do the work. I will often give them a sample of what I need done and ask them to supply the .pleted sample with their application, along with a code I put in the brief that they have to quote. This serves two purposes If I receive an application without the .pleted task or quoted code, I know that the applicant has not read my job description and therefore their application is auto generated based on keyword criteria theyve set up from their end and If they didnt follow these instructions in the job brief, chances are they wont follow subsequent instructions when hired. Its a good way to sort the wheat from the chaff. I always set a deadline for applications to be submitted and dont contact any applicants until the deadline has passed. Then I sort through each applicant and read their profiles and select the ones I want to interview. outsourcing VictoriaInterview is always a verbal chat via Skype. Why is this important? Many of the applicants on these outsourcing websites may not be from native English speaking countries, and although say they can speak and understand English, many cannot. If they cannot understand your instructions, the room for error in work and thus wasted time and money is high. I learnt this the hard way and so requesting a voice chat via Skype will also sort wheat from chaff because those that cannot speak English well will shy away from this type of interview. One Ive interviewed them and decided to give them a try, I then set up the trial where they have to .plete 1 hour of the task (I pay them for this) and from there I can see whether theyre going to be able to do what I need doing. So far, Ive only had two out of eight contractors who didnt work out and they were two of the first I engaged. Ive learnt a lot since then. global outsourcing VictoriaI now have five ongoing contractors who do all my repetitive and administrative work every week, they are based in the Philippines, Sri Lanka and the US. I .municate with them via email, Skype and video and at the end of every day, they report in and show me what theyve achieved that day. I can monitor their work while theyre online doing it via the website platform that I book them through and I also have an iPhone and iPad app so I can do same when Im on the road. I can also message them directly via both. It has saved me an unbelievable amount of time and energy and allowed me to focus on the skills I actually get paid for rather than the day to day grind stuff that just has to be done in every business big and small. I would never have outsourced had a situation not arisen where I had no choice and now Im wondering how I managed on my own for so long. No wonder I went grey overnight. Just a few extra things however I would stress you keep in mind before you consider outsourcing Make sure you actually know how to do the task you want to outsourced. If not, there is enormous room for error and undue expense. You really must know back to front how to do the task yourself so you can firstly ascertain if the person your hiring has the necessary knowledge, skills and experience to do it and whether or not the hourly rate youre paying is justified and the time they take to do it. If you dont know, ask someone who does that you trust and get them to help you write the brief and interview the contractors. Dont outsource sensitive content. Leave that to people you know and trust. Only give access to your accounts (twitter, facebook other social media platforms if your using people for social media management or research) for the length of the task, then change your passwords. If youre giving access to facebook, have the contractor LIKE your business page then make them an admin, rather than give them your login details, you can always remove the admin privilege when the task is over. For contractors that do a great job, reward them every now and then with a little bonus. Usually send them a money gift via Paypal just to say thank you, youd be surprised how much loyalty it generates. If youre thinking of outsourcing and would like any further information or advice, contact me. 相关的主题文章: